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Pierce County Procurement and Contract Services

Pierce County Procurement and Contract Services: A Comprehensive Guide

Procurement and contract services are essential for any organization, especially for government entities like Pierce County. Pierce County`s procurement and contract services department is responsible for ensuring that the county`s procurement process is fair, transparent, and accountable.

In this article, we’ll explore Pierce County’s procurement and contract services, how it functions, and the guidelines that govern it.

What is Pierce County Procurement and Contract Services?

Pierce County Procurement and Contract Services is a division within the Finance Department responsible for managing the procurement of goods and services for the County. This division handles the procurement of goods, services, and construction projects for Pierce County departments and ensures compliance with county, state, and federal laws, regulations, and policies.

The procurement process for Pierce County is guided by Washington State laws and regulations, including the Revised Code of Washington (RCW), Washington Administrative Code (WAC), and county ordinances and policies.

How Does the Procurement Process Work in Pierce County?

The procurement process in Pierce County involves a series of steps that ensure that the county gets the best value for taxpayer money while following the laws and regulations governing the procurement of goods, services, and construction projects.

Step 1: Identify the Need

The first step in the procurement process is identifying the need for goods or services. The department requesting the goods or services must provide a detailed description of the need, including quantity, quality, and any special requirements.

Step 2: Determine the Funding

After identifying the need, the department must determine the funding source for the procurement. The funding source may be from the department`s budget or from grant funds.

Step 3: Develop the Specifications

Once the funding source is determined, the department develops specifications for the goods or services required. The specifications must be clear, concise, and non-discriminatory to ensure fair competition among suppliers.

Step 4: Solicit Bids and Proposals

After developing the specifications, Pierce County Procurement and Contract Services solicits bids and proposals from potential suppliers. The solicitation process may be through a Request for Quote (RFQ), Invitation to Bid (ITB), or Request for Proposal (RFP).

Step 5: Evaluate Bids and Proposals

After the solicitation period has ended, the procurement team evaluates the bids and proposals received based on the criteria outlined in the solicitation documents. The evaluation process may include pricing, delivery time, quality, and other factors.

Step 6: Award the Contract

After the evaluation process, the procurement team recommends the award of the contract to the supplier that offers the best value to the county. The award is made following the county`s laws and regulations governing the procurement process.

Step 7: Manage the Contract

Once the contract is awarded, the department responsible for the goods or services manages the contract, ensuring that the supplier delivers the goods or services as specified in the contract.

Conclusion

Pierce County Procurement and Contract Services is an essential division within the county responsible for managing the procurement of goods, services, and construction projects for the county`s departments. Following the procurement process guidelines ensures that the county gets the best value for taxpayer money while ensuring fairness, transparency, and accountability. If you have any procurement inquiries, Pierce County has a dedicated procurement hotline you can call or email their department for further assistance.